How to Transport Your Car: A Comprehensive Guide

Transporting your car, whether you’re moving across the country, buying a vehicle online, or sending a prized classic to a show, can seem daunting. However, with the right knowledge and planning, the process can be smooth and stress-free. This guide will walk you through each step of How To Transport Your Car safely and efficiently, ensuring you choose the best options for your needs and budget.

1. Choosing the Right Car Shipping Company

Selecting a reliable car shipping company is the most critical step in the process. It’s essential to go beyond just finding the cheapest quote and delve into the specifics of each company’s services, reputation, and operational standards. A thorough research phase will save you potential headaches and ensure your vehicle arrives safely and on time.

Understanding Transport Methods

Car shipping companies typically offer two primary transport methods: open and enclosed transport. The best choice depends on your vehicle type, budget, and desired level of protection.

• Open Transport: This is the most common and economical method. Your car is loaded onto a large, multi-car carrier, similar to those used to deliver new vehicles to dealerships. While cost-effective, open transport exposes your vehicle to weather conditions and road debris. It’s suitable for most standard vehicles and everyday cars.

  Alt: Open carrier trailer transporting multiple cars, a cost-effective car shipping method.

• Enclosed Transport: For luxury, classic, sports cars, or any vehicle requiring extra protection, enclosed transport is the superior choice. Your car is shipped in a fully enclosed trailer, shielding it from the elements, road hazards, and prying eyes. This method offers premium protection but comes at a higher price.

  Alt: Enclosed trailer protecting a luxury car during shipping, offering superior protection.

• Less Common Options: For international car transport, freight shipping methods like air, rail, or ship might be utilized. These are specialized services usually handled by companies with international logistics expertise.

Delivery Options: Door-to-Door vs. Terminal-to-Terminal

Consider the convenience and flexibility of delivery methods when choosing a car shipping service.

• Door-to-Door Shipping: This is the most convenient option where the car shipping company picks up your vehicle from your specified location (home, office, etc.) and delivers it directly to your desired destination. While offering maximum convenience, it may be slightly more expensive and can be affected by accessibility restrictions for large carriers in residential areas.

• Terminal-to-Terminal Shipping: This option is generally more budget-friendly. You drop off your vehicle at a designated terminal or storage facility and pick it up at another terminal near your destination. This requires more effort on your part but can reduce shipping costs.

Checking Customer Reviews and Reputation

Online reviews are invaluable for gauging a car shipping company’s reliability and customer service. Look beyond star ratings and read detailed reviews across multiple platforms like Google Reviews, Yelp, and the Better Business Bureau (BBB).

• Focus on 2-4 Star Reviews: These often provide balanced feedback, highlighting both positive and negative aspects of the service.
• Recent Reviews Matter Most: Pay attention to recent reviews as they reflect the current state of the company’s operations and customer service.
• Company Responses: Check if the company responds to reviews, especially negative ones. This indicates their commitment to customer satisfaction and problem-solving.

Verifying License and Registration

Legitimate car shipping companies operating across state lines must be registered with the U.S. Department of Transportation (USDOT).

• USDOT Number: Ensure the company has a valid USDOT number. You can verify this number on the FMCSA’s SAFER database (safer.fmcsa.dot.gov/CompanySnapshot.aspx). This confirms their legal authority to operate as a car carrier.
• MC Number: Companies that arrange car transport (brokers) also need an MC (Motor Carrier) number. Verify this as well for brokers involved in your shipment.

Understanding Quotes and Pricing

Obtain quotes from multiple car shipping companies to compare pricing and services.

• Request Detailed Quotes: Ensure quotes are comprehensive and break down all costs, including base transport fees, fuel surcharges, and any potential extra charges.
• Beware of Lowball Quotes: Extremely low quotes can be red flags for unreliable service or hidden fees later on. Focus on transparent and reasonably priced quotes.
• Check for Additional Fees: Inquire about potential extra costs like terminal fees, oversized vehicle fees, or fees for remote area pickups or deliveries.
• Deposit Requirements and Cancellation Policies: Understand the deposit amount and the company’s cancellation policy before booking. Be wary of excessively high deposits. A flexible cancellation policy is beneficial if your plans are subject to change.

2. Scheduling Your Car Shipment

Once you’ve chosen a car shipping company, scheduling your shipment requires careful timing, especially during peak seasons.

• Book in Advance: Aim to schedule your car transport at least 2 weeks before your desired pickup date. For peak seasons (summer and early fall) or popular routes, booking 6-8 weeks in advance is highly recommended to secure availability and potentially better rates.
• Review the Contract Carefully: A reputable company will provide a detailed contract. Thoroughly review all sections, including:
  • Quoted Price: Verify that the contract price matches the agreed-upon quote.
  • Cancellation Policy: Understand the terms and conditions for cancellation and any associated fees.
  • Estimated Delivery Date: Note the estimated delivery timeframe, understanding that it’s an estimate and can be affected by various factors.
  • Insurance Coverage: Confirm the insurance coverage provided by the carrier and consider if you need additional coverage.
• Ask Questions: Don’t hesitate to ask the car shipping company any questions you have about the contract, process, or any concerns. A reliable company will be transparent and happy to clarify any points.

3. Preparing Your Car for Transport

Proper preparation of your vehicle is crucial to prevent damage during shipping and comply with carrier regulations.

1. Document Existing Damage: Thoroughly inspect your car for any pre-existing dents, scratches, or imperfections. Take clear, time-stamped photos and videos from all angles. This documentation will be vital for comparison upon delivery and for any potential damage claims.

   Alt: Person inspecting and photographing a car before shipping to document pre-existing damage.

2. Clean Your Vehicle: Wash your car thoroughly, inside and out. A clean car makes the pre-shipping inspection easier and helps identify any new damage upon arrival. Remove any dirt and debris that could potentially scratch the paint during transit.

3. Remove Personal Items: Car shipping companies generally prohibit transporting personal belongings inside the vehicle. Remove all personal items, including valuables, documents, and non-essential items. Carriers’ insurance typically covers only the vehicle itself, not personal contents.

4. Empty the Gas Tank (Partially): Reduce the fuel level to about a quarter of a tank. Excess fuel adds weight, increasing shipping costs. Also, it’s a safety precaution to minimize flammable liquids during transport.

5. Disable Car Alarm: Deactivate your car alarm system to prevent accidental triggering during transit, which can be disruptive and drain the car battery.

6. Check Fluid Levels and Battery: Ensure essential fluids (oil, coolant, brake fluid) are at appropriate levels. Check battery health, especially if your car is older, to avoid potential issues upon arrival.

7. Fold in Mirrors and Retract Antenna: Fold in side mirrors and retract or remove any external antennas to minimize the risk of damage during loading and unloading.

4. Handing Over Your Car and Bill of Lading

The pickup day requires careful attention to documentation and vehicle inspection.

• зустрітися з водієм і провести спільний огляд автомобіля: Meet the driver at the agreed-upon pickup location. Both you and the driver will conduct a thorough inspection of your vehicle.
• Bill of Lading is Crucial: The Bill of Lading (BOL) is the most important document in the car shipping process. It’s a receipt for your vehicle and a condition report.
  • Joint Inspection and Notation: Carefully compare the car’s condition to your pre-shipping photos and videos. Any existing damage should be clearly noted on the BOL. Any new scratches or dents, no matter how minor, should also be documented on the BOL at pickup.
  • Driver’s and Your Signature: Both you and the driver must sign the Bill of Lading after agreeing on the condition report. Get a copy of the signed BOL for your records. This document is essential for any potential damage claims.

5. Tracking Your Vehicle During Transit

Staying informed about your vehicle’s location during shipping provides peace of mind.

• GPS Tracking: Many reputable car shipping companies offer GPS tracking, allowing you to monitor your vehicle’s location online or via an app throughout the journey.

• Regular Updates: If GPS tracking isn’t available, inquire about the company’s update procedure. They should provide regular updates, either proactively or upon your request, regarding the shipment’s progress.

• Understand Transit Time Estimates: Be aware that estimated delivery times are influenced by factors like distance, weather, road conditions, and the carrier’s schedule.

  MILES	ESTIMATED TRANSIT TIME
  250	1 – 3 days
  500	2 – 3 days
  1000	3 – 5 days
  1500	4 – 6 days
  2000	5 – 8 days

  *Estimate reflects transit time only, pickup scheduling adds to overall timeframe.

6. Receiving Your Car and Final Inspection

Upon delivery, a final inspection is crucial before signing off and accepting your vehicle.

• Thorough Post-Delivery Inspection: Carefully inspect your car for any new damage that may have occurred during transport. Compare the car’s condition to the Bill of Lading and your pre-shipping photos and videos.

• Document Any New Damage: If you find any new damage, immediately note it on the delivery receipt and take photos as evidence. Contact the car shipping company right away to initiate a damage claim if necessary.

• Sign the Delivery Receipt: Once you are satisfied with the vehicle’s condition (or have properly documented any new damage), sign the delivery receipt. This acknowledges that you have received your vehicle.

• Consider Tipping the Driver: While not mandatory, tipping the driver is a nice gesture for exceptional service. Consider tipping in situations like:

  • Difficult door-to-door delivery location.
  • Early delivery.
  • Excellent communication and updates from the driver.

  A customary tip can range from 5-10% for shorter trips and 10-15% for longer distances, depending on the level of service.

By following these steps, you can navigate the car shipping process with confidence, ensuring your vehicle is transported safely, efficiently, and with minimal stress. Choosing the right company, preparing your car properly, and staying informed throughout the journey are key to a successful car transport experience.