Embarking on a career path with the Portland Bureau Of Transportation (PBOT) is an exciting prospect. As you explore opportunities and navigate the application process, understanding the digital platforms involved is crucial. PBOT, like many public sector organizations, utilizes NEOGOV for its recruitment and human resources management. This article provides a comprehensive guide to NEOGOV’s privacy policy and terms of use, ensuring you are well-informed as you pursue your professional goals with PBOT.
Deciphering NEOGOV’s Privacy Policy: A Guide for PBOT Job Seekers
NEOGOV, powering PBOT’s recruitment portal, handles your personal data with utmost importance. Their privacy policy, effective from December 04, 2023, outlines how your information is collected, used, and protected. This section breaks down the key aspects relevant to you as a potential PBOT employee.
NEOGOV as a Service Provider for PBOT
It’s essential to understand that when you interact with NEOGOV for PBOT job applications, NEOGOV acts as a service provider. PBOT, as the “Customer,” dictates the data collected and how it’s managed. NEOGOV processes your data according to their agreements with PBOT. Therefore, for specific queries about PBOT’s data handling practices, reaching out to PBOT directly is advisable.
Types of Personal Data Collected and Why
NEOGOV collects various categories of personal data to facilitate the job application process and provide its services. Here’s a breakdown of the data types and their purposes:
Information You Provide Directly
When you engage with NEOGOV’s platform for PBOT opportunities, you directly provide information such as:
| Types of Personal Data | Why This Data Is Collected |
|---|---|
| Identification, Account, and Contact Data: Name, username, password, email, phone number, account preferences. | – To create and manage your account for PBOT job applications. – To communicate with you about your applications, updates, and relevant notifications regarding PBOT positions. – For identity verification and security measures. |
| Profile and Employment Data: Address, email, phone number, employer details, job title, work experience, education, skills, licenses. | – To match you with suitable PBOT job listings. – To allow PBOT to assess your qualifications for open roles. – To personalize your job search experience and recommend relevant PBOT opportunities. – To improve NEOGOV services through data analysis and research. |
| Communications and Publication Data: Content of emails, chats, forum posts, communication dates and methods. | – To enhance NEOGOV services based on user feedback. – To identify relevant PBOT events or newsletters you might be interested in. – For support, troubleshooting, and security purposes. |
| Contact Preferences Data: Marketing preferences and opt-out status. | – To manage your communication preferences regarding PBOT and NEOGOV updates. – To make your profile visible to PBOT recruiters based on your settings. |
| Transaction and Billing Data: Purchase history, billing details, payment information (processed by third-party processors). | – To process payments for any NEOGOV services you might use (though generally not applicable for job seekers). – To detect and prevent fraud. |
It’s important to note that you might voluntarily provide additional personal data beyond what is explicitly requested.
Information Collected Automatically
NEOGOV also automatically collects data about your device and usage patterns when you interact with their services:
| Types of Personal Data | Why This Data Is Collected |
|---|---|
| Usage and Device Data: IP address, pages visited, clicks, features used, usage frequency, browser type, device type, operating system, location data, and mobile app permissions. | – To understand user preferences and personalize content and recommendations for PBOT job searches. – To improve and enhance NEOGOV services. – To produce anonymized data for research and trend analysis. – For security, fraud prevention, and legal compliance. |
| General Location Data: Country, state, city, postal code derived from IP address or device data. | – Potentially for time clock features if used by PBOT (less relevant for job seekers). – For identity verification and security purposes. |
| Log and Automatic Data: Access details, IP address, ISP, files viewed, content changes, timestamps, browsing activity. | – To track user preferences and personalize recommendations for PBOT job opportunities. – To improve and modify NEOGOV services. – To ensure service integration with other platforms. – For research, security, and legal compliance. |
| Cookies and Tracking Technologies: Cookies, pixel tags, HTML storage objects, web tags, and embedded scripts. | – To authenticate users, enhance security, track preferences, personalize content, and deliver relevant ads (potentially including PBOT job ads). – To understand website and communication usage. |
These technologies help NEOGOV and PBOT understand user behavior and improve the job seeking experience.
Cookies and Tracking Technologies: Managing Your Preferences
NEOGOV utilizes cookies and similar technologies to enhance your user experience. These tools, including cookies, web beacons, and HTML storage objects, collect data about your device and service usage. While most browsers allow you to manage cookie settings, remember that blocking certain cookies might limit access to some service features.
Online Analytics and Advertising: Understanding Data Usage
NEOGOV employs third-party analytics services like Google Analytics and advertising technologies to analyze service usage and personalize your experience. These services may use the data collected to provide tailored content and advertisements, potentially including PBOT job postings you might find relevant. You have options to opt out of tailored advertising through tools like the Network Advertising Initiative and Digital Advertising Alliance.
Information from Other Sources: Expanding Data Collection
NEOGOV may also receive your personal data from various third-party sources, including PBOT, data brokers, partners, and public sources. This data is combined to enhance the services and ensure data accuracy. If you believe your data was improperly collected, you can contact NEOGOV at [email protected].
How NEOGOV Discloses Your Information
Your personal data is disclosed to various parties for the purposes outlined in the privacy policy:
- To PBOT (Customers): When you apply for a job at PBOT, your data is shared with them to facilitate the hiring process.
- To Service Providers: NEOGOV shares data with service providers for support, security, analytics, marketing, payment processing, and other essential functions.
- Research and Event Partners/Sponsors: Data may be shared with research partners and event sponsors, often in anonymized or aggregated forms.
- To Advertising Partners: As mentioned earlier, data may be shared with advertising partners for targeted advertising purposes.
- With Your Consent: Data may be disclosed to other parties with your explicit consent, such as background check providers.
- When Legally Required: NEOGOV may disclose data to comply with legal obligations or protect rights and safety.
- During Mergers and Acquisitions: Data may be transferred in case of business transitions like mergers or acquisitions.
International Data Transfers
Being based in the United States, NEOGOV transfers and stores data on US servers. While US data protection laws might differ from your country’s, NEOGOV takes measures to protect your data according to their privacy policy and applicable laws, potentially using standard contractual clauses for data transfer.
Your Data Rights and Choices
You have significant control over your personal data. Here are your rights and choices:
Marketing Communications
You can opt out of marketing emails by notifying NEOGOV or using the unsubscribe link in emails. Note that even if you opt out, you’ll still receive essential administrative and transactional messages.
Rights Regarding Your Information
Depending on your location, you may have the right to:
- Access: Request information about the categories of personal data collected, sources, purposes, and third-party recipients.
- Access and Copy: Obtain a copy of your personal data held by NEOGOV.
- Correction: Correct or update inaccurate personal data.
- Deletion: Request deletion of certain personal data.
- Information on Financial Incentives: Receive information about any financial incentives offered (if applicable).
- Restriction or Objection: Restrict or object to certain data uses.
- Opt-out of Profiling: Opt out of profiling for significant decisions (if applicable).
To exercise these rights, contact [email protected] or use the privacy request link on their website.
Opt-Out of Sales and Targeted Advertising
You can opt out of the “sale” or “sharing” of your data for targeted advertising by using the “Your Privacy Choices” link on NEOGOV’s website footer.
Notice to California Residents
California residents have specific rights under the CCPA, including the right to know about the categories of personal information collected, the purposes of use, and the categories of third parties with whom data is shared. The privacy policy provides a detailed chart outlining these practices for California residents. You also have the right to opt out of the sale/sharing of your personal information for online analytics and advertising.
EU GDPR Rights
For users in the EU, GDPR provides additional rights. NEOGOV acts as a data processor for PBOT (the data controller) in many instances, especially concerning job applications. NEOGOV relies on various legal bases for processing data, including consent, legitimate interest, contractual performance, and legal obligations.
Data Security and Integrity
NEOGOV implements security measures to protect your data from unauthorized access and maintain data integrity. However, remember that no online data transmission is entirely risk-free. You are responsible for keeping your login credentials confidential.
Data Retention and Removal
NEOGOV retains personal data only as long as necessary for the original purpose of collection or as legally required. You can delete your profile, but PBOT might retain your data within their applications until they dispose of it.
Revisions to the Privacy Policy
NEOGOV reserves the right to revise its privacy policy. Material changes will be communicated to you as legally required.
Contact Information
For any questions or concerns regarding the privacy policy, you can contact NEOGOV via phone, email, or mail using the details provided in the policy.
Understanding NEOGOV’s Terms of Use: Your Agreement as a PBOT Applicant
Alongside the privacy policy, NEOGOV’s Terms of Use govern your interaction with their services. By using NEOGOV for PBOT job applications, you agree to these terms.
Eligibility and Account Security
To use NEOGOV services, you must be 18 years or older. You are responsible for maintaining the confidentiality of your account information and for all activities under your account. Notify NEOGOV immediately of any unauthorized access.
Term and Termination
You can terminate your account at any time. NEOGOV can also terminate or suspend your account for any reason, especially for violating the Terms of Use.
Intellectual Property Rights
NEOGOV owns all content and software on their services. You are granted a limited, non-exclusive license to use the services for personal, non-commercial use (or internal business use for employers like PBOT).
Prohibited Uses
You are prohibited from using NEOGOV services for unlawful activities, including:
- Uploading harmful code.
- Creating false identities.
- Disclosing confidential information without consent.
- Violating intellectual property rights.
- Engaging in activities that disrupt the services or harm other users.
Monitoring and Enforcement
NEOGOV monitors the services to ensure compliance and protect users. They have the right to remove content, disclose information to legal authorities, and terminate accounts for violations.
Content Standards
User contributions must comply with content standards, prohibiting defamatory, offensive, infringing, or illegal material.
User Contributions
Content you post on NEOGOV services is considered non-confidential. By posting content, you grant NEOGOV a license to use it. NEOGOV is not responsible for user contributions and disclaims liability for them.
Text Message and Email Communications
You may receive text and email notifications from NEOGOV or PBOT related to your applications. You can manage these preferences, but you are responsible for any mobile carrier charges.
Copyright Infringement
NEOGOV has a DMCA policy to address copyright infringement claims. If you believe your copyright is infringed, follow the DMCA notice procedure outlined in the Terms of Use.
Reliance on Information Posted
Information on NEOGOV services is for general information only. NEOGOV does not warrant its accuracy or completeness.
Changes to the Services
NEOGOV may update service content at any time without obligation to keep it up-to-date.
Relay of Content
NEOGOV relays content like resumes and applications on your behalf. They may process and analyze this content for various purposes, including service improvement.
Linking to the Services and Social Media Features
You may link to NEOGOV’s homepage in a fair and legal manner but not in a way that suggests endorsement without written consent.
Additional Terms for Third-Party Services
NEOGOV services may link to third-party services. NEOGOV is not responsible for these third-party services or their content. Be sure to review the terms and conditions of any third-party service you use.
NEOGOV is not an employer
NEOGOV is a platform provider, not an employer. PBOT is solely responsible for their job postings and employment decisions.
NEOGOV’s Disclaimers and Limitation on Liability
NEOGOV provides services “as is” without warranties. They disclaim liability for damages arising from your use of the services, including service interruptions, data loss, and indirect damages, to the maximum extent permitted by law. Their liability is limited to $100 USD.
Indemnification
You agree to indemnify NEOGOV against claims arising from your violation of the Terms of Use or your use of the services.
General Terms
The Terms of Use constitute the entire agreement between you and NEOGOV. They are governed by California law.
E-Signatures
NEOGOV provides e-signature services. By using e-signatures, you consent to electronic transactions. You have the right to opt-out of e-signatures and sign documents manually.
Conclusion: Your Informed Journey with PBOT and NEOGOV
Understanding NEOGOV’s privacy policy and terms of use is a vital step in your journey towards a potential career with the Portland Bureau of Transportation. By being informed about how your data is handled and the terms you agree to, you can confidently navigate the application process and focus on showcasing your skills and qualifications for your desired role at PBOT. This guide empowers you with the knowledge to make informed decisions and confidently pursue your career aspirations with the Portland Bureau of Transportation.
